The Family Details screen is one of many demographic screens used either when booking an offender into an institution, or when performing an intake on an offender for community work. The Family Details screen records an offender's marital status, and details about his/her family, spouse(s), and children.
If a family member has already been recorded in the Personal/Professional Contacts screen, an inquiry brings that information to the Family Details screen. If a family member has not been previously recorded in the TAG system, you can enter the information on the Persons screen (which can be accessed from the Family Details screen). This information can then be carried over to the Family Details screen.
For institutional work: select Institutions Case Management Family Details to access this screen from the Main Menu.
For community work: select Community Intake Family Details from the Main Menu.
If necessary, query in the Header block to locate the offender. The Family block automatically displays any family information already recorded. (Information cannot be recorded in this screen for inactive offenders.)
Click Next Block to access the Family block.
To add a new name, click on the List of Values in the Last Name field. The Persons Inquiry screen displays.
Query the Persons Inquiry screen.
Scroll through the list to locate the name you want.
If you find the name, highlight it and click on the OK button. This brings the family member's Last Name, First Name, and Age to the Family Details screen.
If the name you want is not on the Persons Inquiry screen, click the New button. This takes you to the Persons screen so you can record the new information. Enter the required information, click Save. This brings the name to the Persons Inquiry screen. Click OK to bring the family member's Last Name, First Name, and Age to the Family Details screen.
On the Family Details screen, complete the following fields:
Relationship: select from the List of Values the relationship of the family member to the offender (mandatory).
Comment: type in any other relevant information about the family member (optional).
Click Next Block to access the Offender Marital Status block.
In the Offender Marital Status block, complete the following fields:
Status: select from the List of Values the offender's marital status (mandatory).
Marriage Date: if the offender's marital status is Married or Divorced, enter the month and year of marriage (optional). The marriage date must be before or the same as the current date.
Marriage Location: enter the location of the marriage (optional).
Divorced: if the offender's marital status is Divorced, enter the month and year of divorce (optional). The divorce date must be after the marriage date.
Click Save.
From the Offender Marital Status block, click Next Block to access the next screen in the booking or intake sequence.
Next Step: