The Aliases & Other Identifiers screen is one of many demographic screens used either when booking an offender into an institution, or when performing an intake to activate an offender's file for community work.
The Aliases & Other Identifiers screen records all of the offender's known alias names, and designates one name as the working name that TAG displays whenever you open this record. (When you book/intake an offender, the name under which the ID# was assigned automatically becomes the working name.) You can also record additional pieces of identification, correct misspellings in the name or change the birthdate.
For institutional work: select Institutions Booking Aliases/Other Identifiers to access this screen from the Main Menu.
For community work: select Community Intake Aliases/Other Identifiers from the Main Menu.
Click Next Block to access the Aliases block. TAG automatically displays the offender's current working name in this block.
In the Aliases block, complete the following fields:
Last Name: type in the last name of the alias; mandatory.
First Name/Middle Name: type in the first and last names of the alias; optional.
Birthdate: defaults to the date of birth in the Header block. To change the date, enter another using a MM\DD\YYYY format.
Suffix: if the alias has a suffix, (such as Jr., or II), select it from the List of Values; optional.
Name Type: select from the List of Values; optional.
Click Save.
Working Name checkbox: one name must be selected as the working name. TAG automatically checks the Working Name checkbox next to the same name that is in the Header block. To make another name the working name, select one of the names in the list by clicking on the WN button.
Click Next Block to access the Identifiers block.
In the Identifiers block, record the pieces of offender ID that support the name selected in the Aliases block.
Type: select from the List of Values; mandatory.
Number: type in the number on the ID; mandatory.
Issuing Authority: type in the name of the agency issuing the ID; optional.
Click Save.
From the Identifiers block, click Next Block to access the next screen in the booking or intake sequence.
Next Step:
learn about the Employment History screen.