In the Case Events block on the Legal Cases screen, record court events for the case selected in the Cases block.
To access this screen from the Main Menu, select Community Orders/Requests Legal Cases.
If necessary, query in the Header block to locate the offender.
Look over the screen to see if the court event you are entering applies to an existing case. If it does, you should see all three blocks on the screen already filled in, with the case number, the arrest information (if applicable) and the charges. If you don't see the case, you can still enter the conviction, but you will first have to put new information in the Cases and Offenses blocks.
Click Next Block to access the Cases block.
If the case is already in the Cases block, select it (if necessary).
Click Next Block to access the Case Events block.
Fill in:
Date: type in the court date using a MM\DD\YYYY format; mandatory.
Time: type in the time using an HH:MM; optional.
Event Type: select CRT (the code for Court Action) from the List of Values; mandatory.
Event Subtype: select a court hearing subtype from the List of Values; mandatory.
Location: select a court location from the List of Values; mandatory.
Dept: select a court department from the List of Values; optional.
Judge: type in the judge's last name; optional.
Comment: type in a comment; optional.
Status: select from the List of Values; mandatory.
Report Required checkbox: defaults to unchecked unless the selected event subtype is configured in your system to require a report; optional.
Appearance Required checkbox: check this checkbox to record a future date on the offender's Event Scheduler screen, and to generate an automatic case note on the Case Note screen; optional.
Click Save.
The charges from the arrest appear in the Offenses block. Review the block to see if the arrest charges and the conviction charges are the same.
If a new charge appears, add it. (See Recording an Arrest: The Offenses Block for instructions on recording new charges.)
If any charge was dropped, select that charge.
In the Status field, select Inactive from the List of Values.
Click Save.
Next Steps in the Legal Cases sequence:
learn about recording a pre-sentence report (request).
learn about recording a supervision order.