A correctional computer system must be secure for obvious reasons. Your System Administrator assigns everyone using the TAG system a User ID and a Password for this purpose. Access privileges to TAG screens is assigned on a need-to-know basis based on the function of each user. Your User ID tells TAG which screens you need to get your job done: you will have access privileges to these screens only. Your password is the security feature that keeps anyone else from using your User ID. Your User ID is your doorway directing you to the screens on the TAG system you need, and your Password is the key that lets you in.
TAG keeps a record every time an officer logs on to the system, and all system activity (including unauthorized use!) can be traced back to the User ID and Password employed to log on. You are responsible for any data entered or changed under your own User ID and Password. To keep the system secure, follow these guidelines:
Never leave a terminal or PC logged on and unattended-sign off when you leave your work station
Don't sign on for anyone else in the office
Avoid making a password part of an automated log-on procedure
Never share user IDs or disclose passwords
Don't write down passwords or attach them to the sides of the computer
Change your password on a regular basis. Use one or more of the recommendations below to make the password as secure as possible:
combine one or more words together with a number
use non-words
use misspelled words
use the first character of each word of a phrase
use a random piece of a phrase
don't use birth dates, personal names or names of famous people