The Hard Copy File Location screen tracks the current institutional location of the offender’s hard copy files (legal documents authorizing incarceration).
To enter a new file location:
To access this screen from the Main Menu, select Search/Assign Hardcopy File.
In the Header block you can query on all offenders, system-wide. The last record entered will be viewable on the Historical Record Summary screen.
In the Offender File Locations block, click a blank line, then complete the following fields:
Date: defaults to the current date. To change the date, enter another using a MM\DD\YYYY format.
Time: defaults to the current time. To change the time, enter another using an HH:MM format.
User id: defaults to your user ID.
Institution: click the List of Values, then select the place where the file is located.
Click Save.