In some cases, you may need to add many new offenders to iTAG quickly, and add the detail later. The Offender Quick Book screen lets you enter basic booking information on one screen, updating your institutional count, housing your offenders, taking offender images, and opening trust accounts immediately. To speed up the process even further, this screen can be set up to reflect the most common booking information at your site. To do a quick booking:
Only use the Offender Quick Book screen to admit new offenders that don’t have a prior record in the system. Use the standard Admission screen for offenders already entered into the iTAG database.
To access this screen from the Main Menu, select Institutions Booking Quick book.
In the Admission Reason field (List of Values available), select NEW ADMISSION.
Press Next Block to access the Offenders block.
Fill in the following information (many of these fields have default values to make data entry faster—change the default information as necessary):
Last Name, First Name (mandatory).
Middle Name (optional).
D[ate] O[f] B[irth]: (mandatory); standard date format.
Gender: (mandatory) List of Values available.
Inst[itution]: (mandatory) List of Values available.
Loc[atio]n: (mandatory) List of Values available.
Cash: Enter the cash to be deposited into the offender’s Trust Account.
If you have more offenders to add, click the down arrow and repeat step 4.
Click Save. A save must be made before capturing images.
When you are ready to capture an image, select the offender from the list and click on the Image button. You can still make changes to the records you have entered (click Save after making any changes). Press the Clear Screen button when you are ready to clear the screen and begin entry of new records.
The institutional count is updated, the housing locations are assigned, and new trust accounts are opened for the offenders. You will still have to go back to the booking sequence later to add the booking details.