Data verification is often required for a number of different kinds of offender information that has been entered on the system (such as assignment of an offender number, entry of sentence warrants, or assignment to a care in placement program). Any TAG screen block that requires verification has a Verified check box at the bottom of the block that reads unchecked. Verification acts as a running log of the creation, modification and verification of important information.
When the offender information is initially recorded, the system automatically registers the date, time, and user ID of the entry. The Verified check box defaults to unchecked.
To verify the ID#, go to the Verified check box and press List of Values. This brings up the Verification window, which displays the date, time, and user of every entry made in this block on this offender's record (most recent first).
To verify the information, press Save. The Verification window disappears, and the Verified check box is now checked.
Verification requires security clearance. TAG does not allow verification by the same person (user ID) who created or last modified the record.
How TAG records verification: TAG records one of these three codes against every user action on an offender record:
ENT (Entered): identifies the initial creation of a record, noting the user ID and date/time. The Verification flag remains unchecked (not verified).
VER (Verified): records a verification, noting user ID and date/time. The Verification flag changes to checked.
MOD (Modified): TAG automatically inserts this code whenever any information except the Comment is changed, noting user ID and date/time. The Verification changes back to unchecked.