Sometimes a property item will get damaged or will deteriorate over time. You can dispose of these items, or you can change the item’s recorded condition. To change the item’s recorded condition:
To access this screen from the Main Menu, select Institutions Property Transact Property.
If necessary, query in the Header block to locate the offender’s record.
Click Next Block to access the Transaction Information block.
Complete these fields in the Transaction Information block:
From Status: (List of Values available) all offender items with the Status you select here will appear in the Item Information block.
Container: (List of Values available) mandatory if you selected STORED as your From Status. Select the Container you want to move items from. If you selected anything else, you will not be able to edit this field.
To Status: (List of Values available) select REGISTERED.
Confirm All Items: defaults to no. If all items listed are to be moved to REGISTERED, select this checkbox and go to step 6. If only certain items are being moved, go to step 5.
Comment: optional free-form text entry.
If only certain items are being taken, click Next Block to access the Item Information block. The cursor is in the Conf[irm] checkbox. Select this checkbox for each item to be moved to REGISTERED.
Click Save. TAG creates a transaction record and changes the status of each affected item to REGISTERED. The items moved are no longer listed.
Select Institutions Property Register property from the Main Menu.
Click Next Block to access the Item Information block.
For each property item, edit these fields:
Cond[ition]: (List of Values available) good, poor....
Comment: optional text entry; describe why the condition has changed.
Click Save.
Select Institutions Property Transact property from the Main Menu.
Click Next Block to access the Transaction Information block.
Complete these fields in the Transaction Information block:
From Status: (List of Values available) select REGISTERED. All offender items with the Status you select here will appear in the Item Information block
To Status: (List of Values available) select where you want to move the items
Container: (List of Values available) mandatory if you selected STORED as your To Status. Select the Container you want to store the items in. If you selected anything else, you will not be able to edit this field.
Confirm All Items: defaults to no. If all items listed are to be moved to this container, check this checkbox and go to step 15. If only certain items are being moved, go to step 14.
Comment: optional free-form text entry
If only certain items are being taken, click Next Block to access the Item Information block. The cursor is in the Conf[irm] checkbox. Check this checkbox for each item to be taken by the offender.
Click Save. TAG creates a transaction record and changes the status of each affected item to be moved. The items moved are no longer listed.
If you are moving items into a container with a seal attached, TAG automatically removes the seal.