All scheduled offender movements can be viewed on the Scheduled External Movements screen. Use it to confirm that a scheduled movement took place, and to record the actual time the movement occurs.
To access this screen from the Main Menu, select Institutions Movements Sched Ext Moves.
The Schedule From Date and To Date fields default to the current system date. The screen automatically displays all external movements scheduled for the current date, one line per movement. For each movement, the screen displays Type, Reason, Dir[ection], Sched[uled] Date, [Scheduled] Time, ID#, Last Name, First Name, current internal Location, and destination (To field). Court movements are Type CRT.
To view scheduled movements for other dates, change the dates in the Schedule From Date and To Date fields and click on the Retrieve button. If the From and To dates are the same, the system retrieves only scheduled movements for that day. To see scheduled movements for a range of days, enter a later date in the To Date field. You can change both the From Date and To Date to a past date or a future date.
The Movement Time field defaults to current time. To confirm a movement, in the Movement Time field, type the actual time of the movement. (The time you enter must be later than the time recorded for this offender's last movement.) The Movement Date field defaults to the current date and cannot be changed.
To confirm movement, highlight the record for each offender moved at this time and check the C[onfirm] checkbox on the left. All the offenders' movement records will show the same movement time.
Click Save. Movement records are created for the affected offenders. The movements you confirm disappear from the screen.
Repeat steps 3 - 5 to confirm movements with a different time.
Offenders who have court movements Out are automatically scheduled for movement back In. After confirming movements Out, query the screen again to see scheduled movements In. After the offenders have been returned, confirm these scheduled movements the same way.
You cannot retrieve future Out movements for an offender while the offender is out of the institution. That is, when an offender's scheduled movement Out has been confirmed, only the scheduled movement In will be retrieved for that offender. Once the offender's movement In is confirmed, other future movements Out can be retrieved as usual, by entering a future date or period.