With the Change Housing Locations screen, you can retrieve all offender records from a particular housing location, so you can move multiple offenders all at once. You can move multiple offenders to another housing location shared by all of them, or to a different housing location for each individual offender.
Use the following steps to move multiple offenders from the same housing location, or to move a single offender to another housing location.
To access this screen from the Main Menu, select Institutions Movements Multiple Housing Changes.
The cursor automatically appears in the Date field in the Detail block.
Fill in the Detail block.
Date: defaults to the current date as the date you are moving the offenders. The date must be before, or the same as the current date. To change the date, enter another using a MM\DD\YYYY format.
Time: defaults to the current time as the time you are moving the offenders. You can change the time but it must be before, or the same as the current time; use standard time format (HH:MM).
Institution: select from a List of Values the institutional caseload you need. If there is only a single institution listed, then it automatically displays in this field.
For TAG to retrieve all offenders from the same housing location, you must specify in this Details block the From location where the offenders reside.
If you check the Confirm All Moves checkbox, and click the Retrieve button, then TAG lists the offenders in the Movement block with a checked C[onfirm] box beside each offender record. If an offender is not moving to an internal location, or if he/she is moving to a different internal location, you can make these changes once the offender is retrieved and listed in the Movement block (explained in the Movement block section).
From Housing Location: select from a List of Values the housing location that the offenders are transferring from. There is a field for each of the four housing levels (e.g. blocks, pods, cells, and beds).
The next field is the To Housing Location, the place you need to move the offenders.
You can select a housing location from a List of Values, or leave this field blank, according to your situation. If you need to move multiple offenders to the same housing location, ensure that you have a housing location with enough vacancies for them all (e.g. a holding area). If your facility has only bed locations on the List of Values, you must leave this To Housing Location field blank, and assign each offender a bed in the To field of the Movement block. You must also leave this field blank if most of the offenders are each moving to a different housing location. Then, in the Movement block you can fill in each offender's To location.
If most of the offenders are moving to the same location, then select the To location. Later, for the few offenders who are not moving, or moving elsewhere, you can make these changes in the Movement block.
To Housing Location: if all or most of the offenders are moving to the same location, select from a List of Values the housing location that the offenders are moving to. (Ensure that you have enough vacancies for all offenders at the selected housing location).
Leave this field blank if you need to assign each offender individually to a housing location.
Reason: select from a List of Values the reason for the move, otherwise TAG defaults to "Operational Requirements."
Leave this field blank if you need to assign each offender individually to a housing location; there can be a different reason for each offender being moved. Otherwise, keep the default "Operational Requirements."
Confirm All Move checkbox: defaults to unchecked. Check this box if all or most of the offenders will move.
Retrieve button: click this button to retrieve a list of offenders that reside in the From Housing Location. This offender list automatically displays in the Movements block with the To location and Reason filled in, or blank, according to what you selected or left blank in the Detail block. Also, the [C]onfirmed checkboxes are automatically checked or unchecked, according to whether you checked the Confirm All Move checkbox.
Click in the Movement block if you need to make changes.
If an offender won't be moving with the other offenders:
[C]onfirmed checkbox: uncheck the [C] checkbox.
If each offender is moving to a different location:
To: select from a List of Values the location you are moving the offender to.
Reason: select from a List of Values the reason for the move.
Click Save.