When you move multiple offenders from different housing locations on the Change Housing Locations screen, you must enter each offender record individually. It is recommended that after you enter an offender record, you save the record before you enter the next offender record. This keeps TAG up-to-date on available housing vacancies, and avoids the possible error of more than one offender being assigned the same bed.
To access this screen from the Main Menu, select Institutions Movements Multiple Housing Changes.
The cursor automatically appears in the Date field in the Detail block.
Date: enter the date of the offender movement. The date must be before, or the same as the current date. To change the date, enter another using a MM\DD\YYYY format.
Time: enter the time at which the offenders are to be moved. The time must be before, or the same as the current time. To change the time, enter another using an HH:MM format.
Institution: click the List of Values, then select the institutional caseload needed. When there is only a single institution listed, TAG automatically displays it in this field.
From Housing Location: leave this field blank when moving offenders from different housing locations.
To Housing Location: this field is not accessible when the From Housing Location field is left blank.
Reason: this field is not accessible when the From Housing Location field is left blank.
Confirm All Move checkbox: defaults to unchecked; leave it this way.
Retrieve button: this function is not accessible when the From Housing Location field is left blank.
In the Movements block, click in the offender Unique ID# field. The [C]onfirmed checkbox automatically checks.
In the offender Unique ID# field, you can either type in the active-in offender Unique ID#, or click the List of Values to query on an active-in offender Unique ID#.
If you know the offender's Unique ID#, type it in, and press Enter on your keyboard. The offender's Last Name, First Name, and From Location are automatically filled in.
If you need to query an offender's Unique ID#, click on the List of Values in the Unique ID# field. The Caseload Name Search window displays in query mode.
Query in any of the fields to find the offender you need to move. (If you need more information on how to query an offender, click the link on the sub-topic listed below regarding active offender name search).
Select the offender you need to move.
Click Exit, and you are returned to the Change Housing Locations screen. The offender's Last Name, First Name, and From Location are automatically filled in.
To: select from a List of Values the housing location that the offender is moving to.
Reason: select from a List of Values the reason for the move.
Click Save.
Repeat steps 2 – 6 to record other offender moves.
learn how to query on active offenders with the Name Search screen.