The Version of Current Charges screen records detailed summaries of both the offender's version, and the "official" version of the charges leading to the offender's period of supervision, or incarceration. If there is more than one incident, and if the offender is serving concurrent sentences, there can be multiple offender/official version records.
For institutional work: select Institution Case Management Version Current Charges to access this screen from the Main Menu.
For community work: select Community Orders/Requests Current Charges Version from the Main Menu.
If necessary, query in the Header block to locate the offender.
Click Next Block to access the Offender Version block, then complete the following fields:
Date Received: defaults to the current date. The date must be the same as, or before the current date. To change the date, enter another using a MM\DD\YYYY format.
Recorded By: defaults to the user's ID when the file is saved. No update is allowed.
Summary: type in the offender's version of the current charges.
Click Next Block to access the Official Version block, then complete the following fields:
Date Received: defaults to the current date. You can change the date, but it must be the same as, or before the current date. Use standard date format.
Source: select from a List of Values the source of the official version information.
Summary: type in the official version of the current charges.
Click Save.
If you need to record additional offender/official versions of the current charges, return to the Offender Version block. Click in the Date Received field and click Insert Record to add a blank record. Repeat steps 3-5.