Use the Offense in Custody Hearing screen to record the pleas and dispositions of the charges for disciplinary infractions, for all hearing types.
To access this screen from the Main Menu, select Institutions Incidents Offender Violation OIC Hearing.
If necessary, query in the Header block to locate the offender record.
Click Next Block to access the Incident block, which shows the offender's offenses in custody (most recent one first). The Record # of # fields tell you if there is more than one offense recorded for this person.
Using the arrow keys, highlight the incident for which this hearing is taking place. (Most likely your selection will be at the top of the list, so you won't have to select with the arrow keys.)
Click Next Block to access the Hearing block, then complete the following fields:
Hearing Type: select from the List of Values; optional.
Hearing Date: defaults to current date. To change the date, enter another using a MM\DD\YYYY format.
Time: defaults to current time. To change the time, enter another using an HH:MM format.
Heard By: select the name of the officer conducting the hearing from the List of Values; optional.
Other Representative: type in the name of any other officer officially attending the hearing; optional.
Audio Tape #: if the proceedings are being recorded, type in the reference number of the tape; optional.
Comment: type in a comment; optional.
Click Next Block to access the Charges, Pleas and Findings block, which lists the charges entered on the Offence in Custody Record screen.
In the OIC#: field, select the offence being heard from the List of Values; the list shows all active OIC files on this offender, with Charges and Description.
If the List of Values contains no entries, no charge has been recorded on the second page of the Offense in Custody Record screen. If a hearing is to be held, a charge must be recorded there.
For each charge, record:
Result: select a charge from the List of Values; this can be same as the charge recorded in the original OIC#, or a different charge if the hearing has resulted in a change.
Plea: select the offender's plea from the List of Values; mandatory.
Finding: select the hearing's finding from the List of Values; mandatory.
To add a new charges, click Insert Record and fill in the Charge field (List of Values available).
Click Save.
There can be multiple hearing results against a specific incident. (Charges referred to a visiting justice may be dealt with as a separate hearing type.) To record a multiple hearing for an incident:
Complete the Hearing block:
Hearing Type: select from the List of Values.
Hearing Date: defaults to current date . You can change if necessary; use standard date format.
Time: defaults to current time – you can change if necessary.
Heard By: if the Hearing Type is Visiting Justice, leave this field blank. Otherwise, select from the List of Values.
Other Representative: if the Hearing Type is Visiting Justice, type in the name of the visiting justice. Otherwise, type in the name of the other officer, if any.
Audio Tape #: if the proceedings are being recorded, type in the reference number of the tape; optional.
Comment: type in a comment; optional.
Click Save.
You can record a penalty for each charge, and stipulate whether it is consecutive or concurrent to other penalties on the same or other OIC#s:
Click Next Block to access the Charges, Pleas and Findings block.
Using the arrow keys, highlight the charge being penalized.
Click OIC Penalty. This displays the Offense in Custody Penalty pop-up window.