Recording an Alert

The Alerts screen is one of many demographic screens used either when booking an offender into an institution, or when performing an intake on an offender for community work. During the booking or intake process, or at any time thereafter, medical, security and/or transport alerts on an offender may be entered on the Alerts screen. Alerts can be recorded even when the offender is inactive-out (because it is possible you may receive non-association information on an offender during periods of non-custody). All alerts are historically tracked.

1. For institutional work: if you haven't used a formpath through the booking sequence, select Institutions Booking Alerts from the Main Menu.

   For community work: if you haven't used a formpath through the intake sequence, select Community Intake Alerts from the Main Menu.

2. If necessary, query in the Header block to locate the offender. The screen automatically displays any existing alerts for the selected offender, listed by type and effective date, starting with most recent. Active alerts are listed first, followed by inactive alerts.

3. To enter a new record, click in the Alert Type field on a blank line or click on Insert in the Alerts block.

4. Fill in the Alerts block:

• Alert Type: select the type of alert from the List of Values; mandatory.

• Alert: select the alert from the List of Values; mandatory.

• Status: automatically fills with Active after saving.

• Effective Date: defaults to current date. You can type in a later date in standard date format; optional. The effective date cannot be earlier than the current date.

• Expiry Date: type in the expiry date of the alert, if applicable. Use standard date format; optional.

5. Click on Next Block to move to the Details block.

6. Fill in:

• Authorized By: type in the name of the person authorizing the alert selected in the Alerts block; optional.

• Comment: type in a comment; optional.

7. Click on Save.

8. The Verified checkbox defaults to No (unchecked). Click on the Verification button after saving to open the Verification pop-up window. When you return to the Alerts screen after saving the verification, the checkbox is checked.

9. You may record any number of alerts—be sure to click on Save for each alert entered.

10. From the Details block, click on Next Block to advance to the next screen in the booking or intake sequence.

Next Step:

learn about the offender Employment History screen.

learn about verifying an alert.

learn about deactivating and expiring an alert.